When and How to Migrate a Professional email from One Hosting to Another

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When and How to Migrate a Professional email from One Hosting to Another

There is nothing more frustrating than hiring an email hosting service and it doesn’t work as expected. Whether for lack of resources or for a support that is slow to respond, you may want to change provider.

In this article, you will learn how to migrate a professional email from one hosting to another. Throughout the content, you will see what precautions you need to take to migrate professional emails to a new best email hosting provider and how to do it for free.   

What you will see: 

  • What is email hosting migration?
  • What to know before migrating sites?
  • How to transfer a professional email from one hosting to another?
  • What data do you need to migrate your site?
  • Why migrate your professional email to a new hosting?
  • Poor service
  • Instability and Slowness
  • Incompatible price
  • Inefficient technical support
  • Conclusion
  • Related articles

What is email hosting migration?

Hosting migration is the transfer of data from your professional email to another provider. The most complicated and time-consuming step of the hosting migration is to move all content on the site to the new hosting.

In a simpler and more didactic way, migration is similar to moving a house. The first step is to find a new home (a new provider). Then, change all the furniture and put them in their proper places (the furniture is your professional email’s data and files).

What to know before migrating sites?

Before thinking about migrating professional emails to a new hosting, you need to take some precautions. After all, you will want your professional email to be complete, with all the content, files, and database from the previous hosting at the new company.

Make a Backup. Essential task not only to migrate a professional email from one hosting to another but also with any digital service. This avoids failures and losses of content and files.

WellmatchedProgrammingLanguage. In the migration step, the programming language determines which type of email hosting is most appropriate. The provider itself will be able to identify which is the most suitable for your business.

DNS change. Your domain’s DNS before the site migration will be redirected to the new provider. Do not worry, as this will not make your service unfeasible. DNS changes happen with any type of domain extension.

Possible incompatibilities. As soon as you migrate sites to a new hosting, incompatibilities may arise. Like CMS (WordPress, for example), which may have some instability due to plugins or any other functionality. Your new hosting provider can help you fix these setbacks.

Cancellation of the old provider. Once you have migrated professional emails to another hosting, you need to cancel the service with the old provider. That done, your new hosting will already be configured and ready to be used.

How to transfer a professional email from one hosting to others?

Migrating a professional email from one hosting to another requires a series of technical knowledge. Because of this, email hosting providers often offer professional email migration services to their users.

Whether you are little experienced with programming or even an expert on the subject, you can migrate professional emails to another hosting without any worries. The company itself performs the entire process for you. And at The Email Shop, for example, there is no extra cost for the user.  

As the processes are being carried out by the agents, the structure of your professional email will be hosted in the new company. At the end of the migration of sites, databases, and all files, a DNS note of your domain will be made to the new provider. DNS propagation can take up to 24 hours.

What data do you need to migrate your site?

In the process of migrating sites, you will need to complete a migration form. It is the way you have to request the service for your new email hosting provider

The data you will need to fill in the form is:

  • Name;
  • Your account email;
  • Contact phone;
  • Domain to which it will be transferred;
  • Provider access information before migration;
  • User name;
  • Password;
  • Hosting system used
  • Accept the terms of the migration policy.  

Why migrate your professional email to a new hosting?

Imagine the following situation: you planned for months to start a project on the internet. You found an email hosting company, hired a service and when you need it most, everything makes you more disappointed than you can work.

Being dissatisfied with any service is one of the triggers for thinking about possible alternatives. With a hosting service, it is no different. There are several reasons why a user wants to migrate professional emails to another provider. If you fit into any of the reasons below, consider migrating your professional email hosting.

Poor service

Some providers make miraculous promises to offer hosting services for professional emails with many features and stability at all times. In some cases, this is nothing more than a strategy to get many customers.

This ends up reflecting on the quality of the service as a whole, which is hampered in serving new users and technical support unable to help those who need it most.  

The more customers a provider has, the more susceptible it is to problems to address and resolve. The demand for resources, the scale of projects that tend to grow and the low availability of specialized agents can negatively impact the entire service.

Instability and Slowness

For some unexpected reason, it may be that your site is performing poorly. Instability and slow access are some of the things that can happen. And, if that happens, your visitors can become very frustrated and never come back to your site. And you don’t want that, right

Therefore, you should evaluate the features that the hosting provider offers. Make sure that, among the features, there is a guarantee of uptime of at least 99.5%, to make sure that your professional email will be available 24 hours a day.

Also, see if the contracted package is consistent with how much your project on the internet will require traffic. Not only that, disk space, processing capacity, number of email accounts and so on. They will ask you to have best dedicated server hosting uk from their colocation uk.

Study a preview of how much your site can grow over time and choose the email hosting plan that best suits it. And, if you need more features, you can always upgrade later.

Incompatible price

One of the most frustrating things for a consumer is to invest in something and find that the contracted service is not corresponding to what was paid. In the case of a hosting plan, the user may realize that the value is not offsetting the quality of the service provided

It is possible to negotiate the price with the provider, which may or may not work. In some cases, the provider suggests changing the plan to one with more resources and quality, which generates more expenses

This is very common in the market, as most companies do not usually practice flexible values. Even though they have their own server colocation hosting.  And, over time, other more interesting offers may emerge, making site migration inevitable.

Inefficient technical support

There you are using your email hosting service for the first time. It is quite common to have a series of questions about features, functionality, buttons and how to perform certain actions. For example, how to register a domain with the cheap email hosting service providers.   

To resolve these doubts, you need some information and need to contact your hosting provider’s technical support. Have you ever thought your site would be down for several days and not have support to help when you need your provider most?


If your current provider is no longer meeting your expectations and your online project seems to be failing, you don’t need to be stuck with it. The best solution is to look for some more reliable alternatives.